Job Application Tracker

About the job application tracker

Once you have sent more than a handful of applications, the details start to blur. Which version of your resume went to which company? Did that recruiter say two weeks or two months? When should you follow up? This free job application tracker gives you one board with five stages, Saved, Applied, Interviewing, Offer, and Closed, so you can see your whole search at a glance and know what needs attention today.

Each card holds the company, role, date applied, job post link, salary range, and your notes. There is no sign-up, and your board is saved only in this browser on this device. Nothing is uploaded. Export to CSV whenever you want a backup or a spreadsheet. Below, you will find what each stage means, what to record, and how to read your board for signs that your approach needs to change.

How to use it

1. 1

   Add a card for each job

   Click Add application and enter the company and role. Add the job post link and salary range if listed, and save interesting jobs in Saved before you apply.

2. 2

   Record the details that matter later

   In notes, log who referred you, which resume version you sent, any contact's name, and your next step with a date. You will want all of it before an interview.

3. 3

   Move cards as things change

   Use the menu on each card to move it to the next stage when you apply, get an interview, receive an offer, or close it out. Column counts update automatically.

4. 4

   Export a backup every week

   Click Export CSV to download your board. It opens in any spreadsheet app and protects your data if you clear your browser or switch devices.

What each stage means

A tracker only works if every card sits in the right column. Use these definitions so the counts on your board mean something, and move cards the same day things change.

• Saved: jobs you plan to apply for. Keep this column short. If a card sits here for more than a week, apply or delete it.
• Applied: you submitted an application and are waiting. Add the date so you know when a follow-up is due.
• Interviewing: any live conversation with the employer, from a recruiter screen to a final round. Log the next step and date in notes, or use the interview tracker for round-by-round detail.
• Offer: you have a verbal or written offer. Note the deadline to respond and any terms you plan to negotiate.
• Closed: the process is over for any reason: rejected, withdrew, declined, accepted, or no response after about a month. Start the notes with the reason, such as "Closed: no response," so you can learn from the pattern later.

What to record for every application

Record enough that you could walk into an interview prepared without searching your inbox. The most common regret in a long search is not knowing what you sent or why you applied, especially when a company calls back weeks later.

Job posts often come down once a role is filled, sometimes before you get a call. Paste the key requirements into your notes or save a copy of the posting when you apply. Before an interview, you will want to reread exactly what they asked for and match your stories to it.

• Source: where you found the job and whether you were referred.
• Resume version: the file name or focus, such as "v3, healthcare analytics."
• Contacts: recruiter or hiring manager name, plus anyone you know at the company.
• Next step and date: "Follow up with the recruiter on the 14th" turns a card into a to-do.
• Salary range: the posted range, or what the recruiter told you, so you can compare offers later.

Read your board as a funnel

Your board shows more than status. The counts in each column tell you where your search is getting stuck, and each sticking point has a different fix. Once you have 20 to 30 cards past Saved, export to CSV and check how many reached each stage.

Many applications and few interviews usually point to targeting or your resume. You may be applying to roles that are a stretch, or your resume may not show the match clearly. Interviews but no offers point to interview preparation or to how you are presenting your experience. A full Saved column and a thin Applied column means the bottleneck is time, so set a weekly application target and protect time for it.

• Response rate: cards that reached Interviewing ÷ cards that reached Applied.
• Interview-to-offer rate: cards that reached Offer ÷ cards that reached Interviewing.
• Referral share: applications with a referral in the notes, and how often those moved forward compared with the rest.

Keep your board current with a weekly review

A tracker that is two weeks out of date is worse than none, because it gives you false confidence. Set a 15-minute review at the same time each week. Move every card to its real stage, send any follow-ups that are due, and close out applications with no reply after about a month. Then pick the jobs from Saved you will apply to this week.

Because your board lives in this browser's local storage, it stays on this device and is not synced anywhere. Clearing your browsing data deletes it, a private window erases its board when you close it, and another device or browser starts empty. Export to CSV at the end of each review so you always have a recent copy you can open in a spreadsheet.

Examples

Frequently asked questions